Criminal ICP User Guide_FINAL_REV 7

Criminal Operations: ShowCase ICP

Sharon R. Bock Clerk & Comptroller Palm Beach County

Operations Training

Criminal ICP Guide

Contents Revision Updates .......................................................................................................................................... 3 Overview ....................................................................................................................................................... 4 References ..................................................................................................................................................... 4 Definitions ..................................................................................................................................................... 4 Summary ....................................................................................................................................................... 4 I. Court Room Process ......................................................................................................................... 5 II. Docket Cover Page ........................................................................................................................... 6 III. Scheduling ......................................................................................................................................... 8 IV. Set Court Date ................................................................................................................................. 10 V. Insert Court Date ............................................................................................................................. 11 VI. Reassign Division ........................................................................................................................... 12 VII. Cancel a Court Date ........................................................................................................................ 12 VIII. Demand Speedy Trial ...................................................................................................................... 13 IX. Waiver of Speedy Trial ................................................................................................................... 13 X. Motions ........................................................................................................................................... 14 XI. Trial Notes ...................................................................................................................................... 14 XII. Attorney Update .............................................................................................................................. 15 XIII. Set a Bond ....................................................................................................................................... 18 XIV. Close a Bond ................................................................................................................................... 19 XV. Revoke a Bond ................................................................................................................................ 19 XVI. Forfeit a Surety Bond ...................................................................................................................... 21 XVII. Forfeit a Cash Bond ........................................................................................................................ 22 XVIII. Vacate a Forfeiture on a Cash Bond ............................................................................................... 24 XIX. Vacate a Forfeiture on a Surety Bond ............................................................................................. 26 XX. Issue a Warrant ............................................................................................................................... 28 XXI. Recall a Warrant ............................................................................................................................. 30 XXII. Order a D6 ....................................................................................................................................... 31

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Criminal ICP Guide

XXIII. D6 Events / D6 in Error .................................................................................................................. 31 XXIV. CCIS – D6 Clearance ...................................................................................................................... 32 XXV. Enter a Plea, Court Action, and/or Prosecutor Action .................................................................... 34 XXVI. Managing Fees in ICP ..................................................................................................................... 34 XXVII. Update Charges ....................................................................................................................... 36 XXVIII. Probation Status ...................................................................................................................... 39 XXIX. Plea with Sentencing and Probation ................................................................................................ 41 XXX. Process a Plea and Revoke .............................................................................................................. 44 XXXI. Process a Violation of Probation Case ............................................................................................ 46 XXXII. Process a PTI ........................................................................................................................... 47 XXXIII. Process a PTI with a Nolle Prosse ........................................................................................... 48 XXXIV. Process a Reopen .................................................................................................................... 49 XXXV. Control Printing ....................................................................................................................... 50 XXXVI. Pay Out Bond (POB) - Cash Bond .......................................................................................... 50 XXXVII. Partial Discharge of a Cash Bond ........................................................................................... 52 XXXVIII. Fulfillment & Mitigation of Sentence ................................................................................. 55 XXXIX. Deferred Sentence ................................................................................................................... 57 XL. Documents & Emailed Documents ................................................................................................. 62 XLI. Scan Process .................................................................................................................................... 64 XLII. Combined Validation - Document Redaction ................................................................................. 65 XLIII. Combined Validation – Rejecting Documents ................................................................................ 66 XLIV. Combined Validation – Suspending Documents ............................................................................ 66 XLV. Add a New Citation ........................................................................................................................ 67 XLVI. Warrant Sign Date Smart Docket .................................................................................................... 68 XLVII.Cash Bond Disbursement Request Report ...................................................................................... 69 XLVIII. Case Consolidation SmartDocket ........................................................................................... 72 Appendix A ................................................................................................................................................. 75 Endorsements .............................................................................................................................................. 77

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Criminal ICP Guide

Revision Updates

CF and EH

Created

CF 11/05/2014, HM 11/14/2014, EH 11/18/2014, CF 12/12/2014, CF12/15/2014

Additions

Deletions

CF 11/05/2014

Revisions

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Criminal ICP Guide

Criminal In Court Processing or Multi Case In Court Processing (MICP) provides a user the ability to update multiple criminal cases simultaneously, with different pleas, court actions, sentencing options, court dates, etc. There are many benefits that MICP offers a user. Some of those benefits are: Adequate assessment of Court Costs and Minimum/Mandatory Fines; Timely Case Updates; Reallocation of Resources just to name a few.

Overview

• ShowCase – Bonds User Guide • ShowCase – Criminal ICP Navigation • ShowCase – Cashier Guide

References

• CEF – Court Event Form • OAC – Order Assessing Coast • NOH - Notice of Hearing • FP Cards – Fingerprint Card • A.O. – Administrative Order • PSI – Pre Sentence Investigation

Definitions

The following topics will be covered, including, but not limited to: • Set Court Dates • Process Motions • Add Trial Notes • Process Bonds and Warrants • Order and Clear D6 • Navigate through CCIS • Update a Plea and Adjudication • Update Charges • Add and Remove Fees • Differentiate Court Documents

Summary

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Criminal ICP Guide

To begin the courtroom process, follow the steps listed below: A. Log onto the Courtroom PC using the log-in and password assigned for the courtroom. B. Double-click the ShowCase icon and log in using your Windows log-in credentials. The username will be in the following format: CLERK\First Initial, Last name C. Enter your active directory password. D. Click < Login > to populate the ShowCase welcome screen. E. Select < Calendar > from the quick access toolbar or select the appropriate option from the “ Tools ” menu to populate the calendar.

I. Court Room

Process

F. Select the Court Room from the “ Options ” menu to filter hearings scheduled for that room only. Additional options may be used to narrow your search and reduce the number of results displayed.

G. Select a session to display a list of cases scheduled. H. Scroll to the right to view additional case specific information.

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Criminal ICP Guide

I. Highlight the desired case to display case related information in the lower window pane. Click the case number hyperlink to review and/or add additional information to the case. Columns may be rearranged according to need by clicking and dragging the desired column.

Court Process (Cont.)

The Docket Cover Page must be completed before the court action can be updated. The Docket Cover Page contains fields relative to various court types. Complete only the fields required for County Criminal or Circuit Criminal. A. Click < Start Court > to display the session’s docket cover page and auto populate the “ Type of Hearing ”, “ Court Time ” and “ In Court ” fields. B. Use the drop down list in the “ Judge ” {Fig1-1} field to select the appropriate judge. If a judge is covering for another judge the “Sitting Judge” field should be updated with the covering judge’s name. The Judge field should remain as the judge on the case C. Click the < Deputy Clerk(s) > {Fig1-2} option and double-click to type the clerk’s last name first followed by the first name. Select the appropriate clerk and click < OK >.

II. Docket Cover Page

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Criminal ICP Guide

Docket Cover Page (Cont.)

Fig. 1

3

1

2

D. Click the < Convened > {Fig1-3} option to start the session and record the start time. The Get Signature prompt appears. E. The judge of the session signs the signature pad. F. Click the < Accept > button.

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Criminal ICP Guide

During a court session, the judge or attorneys may request a case that is not on the docket to be brought before the court. There are various reasons for this, such as addressing an open warrant, resetting multiple cases for the same defendant together, addressing multiple cases cases an open case that defense request to be address together plea “package” deal; or the judge may be unable to hear the case for the day, so the clerk will have to reschedule all cases to a different date or even a different division. Follow these steps to schedule cases from the Docket Calendar: A. Add a case to the current Session. 1. Select a session to display a list of cases scheduled. 2. Click < Start Court > to display the session’s docket cover page. 3. Click the < Convened > option to start the session and record the start time. 4. Click the button. 5. Select the option Add Case to Current Session . The Open Case window opens. 6. Enter case number: 2014 – CF – 123456-AXX – MB or click the button to search for the correct case number. 7. Click . An Open Case window opens confirming if you want to open this case. 8. Click . The Select a court event type window appears. 9. Choose the appropriate Court Event and click . 10. Click to the Confirmation window. A subsequent Confirmation window appears confirming the select case should be added to the session. 11. Select . 12. Verify the case is added to the current session . B. Reschedule all cases to a different Session. Reschedule all cases prior to starting court, once session is In Court mode, this action will not be available.

III.Scheduling

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Criminal ICP Guide

1. Select the Court Room from the “ Options ” menu to filter hearings scheduled for that room only. 2. Select a Date and/or a specific session. 3. Select one or more cases from the Docket Calendar by adding a checkmark in checking the box to the left number column.

Scheduling (Cont.)

4. Click the button. • Reschedule All Cases – Allows clerk to mass reschedule case in the session. • Reschedule Selected Cases – Allows clerk to reschedule only case that have been checked mark in the Docket Calendar. 5. Select the appropriate Court Event, Judge , Division and Days Out (if applicable) using the drop down menus. 6. Choose the appropriate Court Event. 7. Check the box for Cancel Previous Event. 8. Enter any comments in the Reason box. i.e.: Div. P for Div C. 9. A Confirmation window appears confirming the select case should be added to the session. Select . 10. Verify the case is added to the current session. The Reschedule All Cases option should only be used when cases to be rescheduled are to be set for the same Court Event Time.

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Criminal ICP Guide

In Court, a judge may order a hearing to be reset for various reasons. Also, the defense attorney or the State may request a hearing to be reset, but it will only be reset upon the judge’s order. The Court Event Types describe the hearing before the court. To set a new Court Date in ICP, follow the steps listed below: A. Click the button on the Main ICP screen. The Court Dates window opens. B. Enable the Court Event Types by selecting any of the following buttons: • C. Select the appropriate Court Event Type. The Court Date Selection window opens. D. Select the appropriate Court Event Type, Judge , Division and Days Out (if applicable) using the drop down menus. E. Click the button. A list of court dates appear based on the criteria from the drop downs that were selected. O. Choose a future court date by selecting the checkbox to the left of the desired event. P. Click . Q. A signature prompt will appear for defendant to sign. R. After defendant signs, click . The Notes added on a scheduled court date will appear on the calendar and Court Dates Tab. When a court date is not available in the Court Dates pre-selected calendar, a courtroom, clerk may insert an specific court date event and type upon judge’s request in court. Follow these steps to inser a court date: A. Click the button on the Main ICP screen. The Court Dates screen window opens. B. Enable the Court Event Types by clicking the < Per Court> button.

Set Court Date (Cont.)

V. Insert Court Date

C. Select a Date from the dropdown menu. D. Select a Time from the dropdown menu. E. Select a Location from the dropdown menu. F. Select an Event Type from dropdown menu. G. Click the button.

H. Verify that the Court Dates Recap populates the added information. I. Enter Notes if necessary. Click on the Notes field to be highlighted for editing. J. Click the button to exit the Court Dates Screen. K. Once all updates are entered on case, click . L. A signature prompt will appear for defendant to sign. M. After defendant signs, click .

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Criminal ICP Guide

Sometimes a case must be reassigned from one branch to another because a judge has the same defendant with a lower case number or due to attorney-judge conflict. Follow these steps to reassign a division: A. Click the button on the Main ICP screen. The Court Dates screen window opens. B. Click the button. A Confirmation window populates. C. Click to randomly reassign the case to a different Division. D. Click to reassign the case to a specific Division. A Select window opens. 1. The Division Assignment selection screen window opens 2. Click the checkbox next to the desired Division 3. Click . When multiple cases are selected in ICP, make sure the correct case you wish to process is selected to avoid any unwanted changes or mistakes. There are several reasons why the court or the parties may cancel a future court date(s). The parties may decide that rescheduling to a different date is in their best interest or the case may resolve before the next court date. To delete or cancel a court date, follow the steps below: A. Click button on the Main ICP screen. B. Check to see if there are any future hearings under Future Court Dates. C. Check the box for Cancel or if you have multiple court dates, click . A Select Court Event(s) to Cancel window opens.

VI. Reassign Division

VII.Cancel a

Court Date

D. Check the box on the left of each case to select a specific court event to cancel. If you wish to select all, check the box on the main grid. E. Click . F. Verify the action is updated in the Court Dates Recap. G. Click in the Court Dates screen to return to Main ICP Screen.

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Criminal ICP Guide

A defendant may demand the trial early and to complete it before violating the provisions contained in the 5th amendment, which limits the time an accused can be held for trail. In ICP, this action can be performed on the Court Dates Tab. When a defendant demands speedy trial, follow these steps:

VIII. Demand Speedy Trial

A. Click to open the screen. B. Click on button . C. Confirm selection on the Court Dates Recap.

D. To delete Demand Speedy Trial: 1. Select entry on Court Dates Recap. 2. Once entry is highlighted, press key.

Failure by the State to try the defendant before expiration of the Speedy Trial Date may result in c harges being dismissed and the defendant being released.

A defendant may waive the right to a speedy trial in order to prepare a stronger defense. In ICP, this action is performed on the Court Dates Tab. To waive speedy trial, follow these steps: A. Click to open the screen. B. Click on < Speedy Trial Waived>. C. Confirm selection on the Court Dates Recap.

IX.Waiver of Speedy Trial

D. To delete Waive Speedy Trial: 3. Select entry on Court Dates Recap. 4. Once entry is highlighted, press key.

Speedy Date information will appear under the Defendants information in the Court Dates screen. If Speedy Trial was waived previously, the word Waived will appear next to the speedy trial due date.

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Criminal ICP Guide

A motion is a formal request made to a judge for an order or judgment. Motions are made in court for many purposes like: to continue (postpone) a trial to a later date or to get a modification of an order. Any motion either by defendant or attorney can be updated through the Motions Tab. To update a motion, follow these steps: A. Click on the button. The Motions Screen window opens. B. Select the appropriate motions from the dropdown menu. C. Enter any comments in the Free Tex box.

X. Motions

Any free text must be added prior to selecting a court ruling; otherwise, the comment will not populate in the Recap or print in the Court Event Form.

D. Select one of the following court ruling buttons: • Granted • Denied

• Granted In Part • Denied In Part • Court Reserves Ruling

• Not heard • Withdrawn E. Click .

The Trial Notes button allows clerks to record testimony and evidence with the accurate time stamp. A docket entry will show on the CEF advising that trial notes are attached to this event. A separate document will be provided with trial notes and will docket to the case. Follow these steps to add trial notes:

XI. Trial Notes

A. Click on . The Trial Notes window opens. B. To add an entry, click on any of the standard text in the left column. C. On the right column, the entry will display with a Time Stamp on it. D. To Edit an entry, follow these steps: 1. Highlight an entry you wish to modify. 2. Double-Click on the text. There may be times when the State and the Defense attorney positions will change to Petitioner and Respondent like during Ryce cases. Clerks should edit the options to reflect this change.

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Criminal ICP Guide

When an attorney needs to be added to the case as one of the parties, we can use the Legal Pane on ICP to update this information. To add attorneys to the case, follow these steps: • State Attorney: an attorney that represents the State and will act as a prosecutor in any case. • Private Attorney: a person whose job is to guide and assist people in matters relating to the law. • Public Defender: a lawyer who is paid by the government to defend people who are accused of a crime and are unable to pay for a private lawyer. • Co-Counsel: an attorney who assists in or shares the responsibility of representing a client. A. Add an attorney to a case. 1. Enter attorney name in any of the attorney’s field.

XII.Attorney Update

2. Double click the attorney name in the attorney name table.

3. Click the button. The attorney name will populate in the main grid in the appropriate field.

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Criminal ICP Guide

B. Remove an attorney from a case. When an attorney was added in error, or in the incorrect field. Also, if the attorney wishes to no longer represent the client by filing a Motion to Withdraw from the case which has to be accepted by the court. 1. Select the attorney field in the Main Grid. 2. Double click the field to make it editable. 3. Click the key or the Key. The Parties tab in ShowCase will be updated accordingly. C. Add a Stand-in attorney to a case. A Stand-In Attorney is the person that will 4. Click the button. The attorney name will populate in the main grid in the appropriate field with the Stand-In Attorney check box marked. 5. Click the button. 6. Enter Stand-in attorney name. D. Add a Court Appointed attorney to a case. A Court appointed attorney is an attorney the court designated for the case. 1. Enter attorney name in any of the attorney’s field. 2. Double click the attorney name in the Attorney Name Table. 3. Click the button. The attorney name will populate in the main grid in the appropriate field. 4. Check the Court Appointed box in the Main Grid. represent the attorney of record for a specific hearing. 1. Enter attorney name in any of the attorney’s field. 2. Double click the attorney name in the Attorney Name Table. 3. Check the box for Stand-In Attorney.

Attorney Update (Cont.)

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Criminal ICP Guide

Attorney Update (Cont.)

• When the State Atty and PD Atty fields appears as “none”, only the generic State Attorney and Public Defender names should be updated. The actual names should be updated in Other Docketing. • When the case is initially accessed and the generic State Attorney and Public Defender names appear in the attorney fields, the actually name of the attorneys should be updated as an S/I attorney. • When the case is initially accessed and the actual name of the State Attorney and Public Defender appears in the field, no update is necessary unless a Stand In Attorney is present for that hearing.

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Criminal ICP Guide

A bond can be set per booking when a defendant is arrested by the Sherrif’s Office or before a judge who then decides the amount, terms and conditions. In order to set a bond in ICP, follow these steps: A. Click . The Bonds & Warrants window opens. B. Enter count number in the Count(s) field. C. Enter the amount of the bond in the Bond Amount field. D. Select a Bond Type from the drop down menu. E. Click . The bond will appear under New Bonds.

XIII. Set a Bond

F. To Delete a New Bond, follow these steps: 1. Highlight Entry in the In Court Recap. 2. Press the key.

• Enter multiple bonds by entering commas and/or dashes in the Count field. i.e.: 1, 2-5. • Bond amount does not require dollar sign or commas to be entered, it will auto populate. • Use the Tab Key to move through the next field.

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Criminal ICP Guide

Every time a judge sets a new bond on a case, clerks should close the “open” preexinting set type bond. When a case is disposed in court and an open bond exist, the bond will automatically be discharged. To manually close a bond, follow these steps: A. Click the . The Bonds & Warrants window opens. B. Under Existing Bonds , check the box on the left of each count to select a specific count. If you wish to select all, check the box on the main grid. C. Click . The day of the actions will appear under the Close Date column. D. Click . E. Information will appear in the In Court Recap. When bond is set, that bond may be revoked for many reason brought before the court by the State Attorney or Judge. It’s important to notate that a bond revocation hinders the defendant’s ability to be out on a bond. To revoke a bond, follow these steps: A. In Court process: 1. Click . The Bonds & Warrants window opens. 2. Enter count number in the Count(s) field. 3. Enter the amount of zero (0) in the Bond Amount field. 4. Select the Bond Type NONE from the drop down menu. 5. Click . The bond will appear under New Bonds. 6. Select any open set type bond under the Existing Bonds. 7. Click the button.

XIV. Close a Bond

XV.Revoke a Bond

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Criminal ICP Guide

Revoke a Bond (Cont.)

B. After Court process: 1. Click the Case Hyperlink in the Calendar. The case will open in ShowCase. Set types bonds are bonds that can be set by a judge or arrest warrant. Cash and surety bonds are considered posted bonds and should always remain open when processing a bond revocation.

2. Go to the Bonds Tab. 3. Highlight the bond that was revoked. 4. Double-click the Add Docket field in the Q&A grid.The Docket Entry screen will appear. 5. Enter in the Docket Code field the code REL RVK . 6. Click the OK button.

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Criminal ICP Guide

Failure to abide by the conditions of a bond could result in its forfeiture. Forfeiture will automatically close an open bond. Follow these steps to process a bond forfeiture in ICP: A. Click . The Bonds & Warrants window opens. B. Under Existing Bonds , check the box on the left of each count to select a specific count. If you wish to select all, check the box on the main grid.

XVI. Forfeit a Surety Bond

C. Click . Forfeiture Date will be updated. If bond is currently open, the Close Date will be updated. D. Click . E. Information will appear in the In Court Recap.

F. To Delete a Bond Forfeiture in the session: 1. Highlight Bond Forfeiture from the In Court Recap. 2. Press < Delete> key.

NOTE: Case Events tab reflects events created relative to Surety Bond Forfeiture. Events should display a waiting status. Per F.S. 903.23 both the clerk’s office and the bond agent must fulfill certain requirements when a surety bond is forfeited.

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Criminal ICP Guide

Cash bonds are forfeited typically when the defendant fails to appear for a court hearing. Additionally failing to adhere to the conditions of a bond could result in its forfeiture. A. Click . The Bonds & Warrants window opens. B. Under Existing Bonds , check the box on the left of each count to select a specific count. If you wish to select all, check the box on the main grid. C. Click . Forfeiture Date will be updated. If bond is currently open, the Close Date will be updated.

XVII. Forfeit a Cash Bond

D. Click . E. Information will appear in the In Court Recap.

F. To Delete a Bond Forfeiture in the session: 1. Highlight Bond Forfeiture from the In Court Recap. 2. Press < Delete> key. G. Cashier Forfeited Cash Bond: 1. When a cash bond is forfeited, the process is not complete until the forfeiture fee is added and cashiered. Select the “ Fees ” tab. 2. Click < Add > on the “ Fees ” sub tab. 3. Select “ Case Bond Forfeiture PB ” from the “ Add Fees ” list. 4. Change the effective date to reflect the date of the forfeiture and click < OK >. 5. Highlight “ Cash Bond Forfeiture PB ”.

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Criminal ICP Guide

6. Enter the forfeited cash bond amount (this should be the total amount of the cash bond) in the “ Override Amount ” column of the “ Bond Forfeiture ” field/row. 7. Press < Tab > to leave the field. The distribution of the forfeiture displays and the amount in the fees tab changes to reflect the bond amount plus any other fees previously on the case. 8. Select “ Cashier ”. If other fees are on the case, deselect those fees in the “ Case Details ” pane so that “ Cash Bond Forfeiture PB ” is the only fee selected. 9. Select “ POB ” from the “ Payment Type ” drop down. The bond amount defaults in the “ Amount ” field and the depositor displays in the “ Customer Info ” pane. 10. Select the appropriate bond number from the Bond Number dropdown menu. 11. Click < Print Receipt > to complete the receipt process. 12. Print the receipt if necessary and close the receipt/cashier screen. 13. Navigate to the “ Financial Ledger” sub tab from the “Fees” tab. 14. Select the CashBond option from the Ledger Types dropdown menu to confirm the ledger balance is zero and the Debit entry appears. When processing a cash bond forfeiture with a bond amount of $1.00, follow these steps: A. Add the Cash Bond Forfeiture fee B. Enter Bond Amount = $4.00 C. Override amount $3.00 to $0.00 D. Verify the bond balance is reflecting $1.00.

Forfeit a Cash Bond (Cont.)

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Criminal ICP Guide

The process where a bond has been forfeited, revoked, or reduced from its original amount, is known as vacating bond forfeiture. A forfeited bond can only be vacated by an order from the court. Follow these steps to process a bond reinstatement: A. Vacate a Forfeited Bond: 1. Click . The Bonds & Warrants window opens. 2. Under Existing Bonds , verify which count has an existing forfeiture. 3. Check the box on the left of each count to select a specific count. If you wish to select all, check the box on the main grid. 4. Click . 5. Verify that the Close Date and/or Forfeiture Date fields are now clear. 6. Click in the Bonds & Warrants screen to return to the Main ICP Screen. 7. Verify that update appears in the In Court Recap .

XVIII. Vacate a

Forfeiture on a Cash Bond

8. Click in the Bonds & Warrants screen to return to the Main ICP Screen. 9. Verify that update appears in the In Court Recap . B. Void Receipt: When a cash bond is forfeited , a forfeiture fee is added and a receipt is processed to complete the forfeiture. Consequently, if the forfeiture is being vacated, the receipt must be voided and the

forfeiture fee removed. 1. Select the “ Fees ” tab. 2. Select the “ Receipts ” sub tab. 3. Highlight the receipt to be voided.

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Criminal ICP Guide

4. Select “ View ” to open the cashier screen with the receipt in a disbursed status. 5. Select “ Void ” and click < Yes > when asked to verify the void. 6. Click < OK > to change the receipt status to “ VOIDED ”. 7. Verify that the appropriate bond number from the Bond Number dropdown menu appears. 8. Select “ Print Receipt ” and print the receipt. 9. Close the Print Preview and Cashier screens. 10. Navigate to the “ Fees” tab and select the “ Fees ” sub tab. 11. Highlight “ Cash Bond Forfeiture PB ” 12. Click < Remove > and click < Yes > to confirm the deletion.

Vacate a Forfeiture on a Cash Bond (Cont.)

13. Notate the reason for the void on the voided receipt. Receipt must be given to balancing clerk. 14. Select the “ Notes ” tab and click < Insert >. 15. Enter the receipt # and reason for the void in the “ Note ” field on the Q&A grid. 16. Navigate to the “Bonds” tab and highlight the Cash Bond where the forfeiture has been vacated.

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Criminal ICP Guide

17. Double-click the Add Docket field in the Q&A grid.The Docket Entry screen will appear. 18. Enter in the Docket Code field the code 9000BD. 19. Click the OK button. A forfeited surety bond may only be vacated by an order from the court or if the bond agency surrenders the defendant within 60 days of the forfeiture. Vacating a forfeited surety bond relieves the bond agent of the requirement to pay the bond. If the forfeited surety bond was already paid, it would only be refunded if the bondsman motions the court and the court grants the refund. • If an order is received that vacates the forfeiture, check to see if the bond is in judgment. • If the bond is in judgment, the order should address the judgment. • Any orders that vacate the judgment must a have copy of the order emailed to Circuit Criminal Bonds Supervisor immediately. These orders require additional actions and must be processed timely. A. Vacate A Forfeited Surety Bond: 1. Click . The Bonds & Warrants window opens. 2. Under Existing Bonds , verify which count has an existing forfeiture. 3. Check the box on the left of each count to select a specific count. If you wish to select all, check the box on the main grid. 4. Click . 5. Verify that the Close Date and/or Forfeiture Date fields are now clear. 6. Click in the Bonds & Warrants screen to return to the Main ICP Screen.

Vacate a Forfeiture on a Cash Bond (Cont.)

XIX. Vacate a Forfeiture on a Surety Bond

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Criminal ICP Guide

7. Click the button. Choose the blank options and type Bond Forfeiture Vacated and click . 8. Verify that update appears in the In Court Recap . B. After Court process: 1. Click the Case Hyperlink in the Calendar. This case will open in ShowCase.

Vacate a Forfeitu re on a Surety Bond (Cont.)

2. Navigate to the “Bonds” tab and highlight the Cash Bond where the forfeiture has been vacated 3. Double-click the Add Docket field in the Q&A grid.The Docket Entry screen will appear. 4. Enter in the Docket Code field the code 9000BD. When a surety bond is forfeited, case events are created as a reminder of actions that are required on specific dates. When the forfeiture is vacated the associated case events are automatically removed . C. Process Order To Vacate Bond Judgment: 1. Retrieve the case is ShowCase. 2. Select the “ Dockets ” tab and Click < Insert >. 3. Enter the docket code for order to vacate judgment and press < Enter >. 4. Add any additional text in the “ Additional Text ” field. 5. Load the document in the scanner and click < Scan >. 6. Click the drop down arrow from the “ Tools ” option and select “ E-Record Document ”. A confirmation displays at the top of the document. When an order to vacate the bond judgment is filed, the order should include the case number. The order to vacate is to be docketed to the case. It is recorded and serves as the release of the judgment. In order to verify if a bond is in judgment, clerk will have to check the bond forfeiture date. If the forfeiture date is greater than 60 days, verify in the Dockets Tab if a judgment has been recorded.

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Criminal ICP Guide

A warrant is a writ issued by a judge authorizing an officer to make an arrest. A judge may issue a warrant in court for various reasons such as failure to appear for a court hearing or a failure to comply with terms and conditions of release. These are the types of warrants that can be issued to a defendant: • Alias Beanch Warrant Issued - second bench warrant issued on a defendant • Alias Capias Issued - second capias issued on a defendant • Arrest Warrant Issued - when an arrest warrant paper is received, this option will not print an arrest warrant • Bench Warrant - if a subject sets a court date, and then fails to show at scheduled court date a bench warrant will be issued • Bench Warrant Issued - when a bench warrant paper is received, this option will not print a bench warrant. • Capias Issued - when a capias document is received, this option will not print a warrant • Criminal Capias/Warrant - used in County Criminal, when a • Pluries Capias Issued - when a third or subsequent warrant is issued. • Street Violation Vop - warrant issued by an officer when defendant is commiting an illegal action while in probation • Summons - a written notification to be served on a person as a warning to appear in court at a day specified to answer to the court • Warrant Issued - when a warrant paper is received, this option will not print a warrant • Warrant Vop -warrant issued from Probation when defendants fails to abide by the terms and conditions of probation • Warrantless Arrest - when a defendat is remanded in Open Court without a warrant. If the officer reasonably believes that a crime has been committed in her or his presence, the officer may make a warrantless arrest of any person defendant fails to appear or when directed by the court • Direct File Capias/Warrant - used in County Criminal • Direct File Warrant - Used in Circuit Criminal • Order To Show Cause - For juvenile use only • Petition Of Vop - For juvenile only

XX. Issue a

Warrant

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Criminal ICP Guide

Issue a Warrant (Cont.)

From ICP, follow the steps below to issue a warrant: A. Click the button. B. Click the button. The Bonds & Warrants window opens. C. Click the button. The Issue prompt will appear. D. Enter Type of Issue in the Q & A grid. The case name and number will appear. E. For Criminal Warrant/Capias: • Enter the hearing type or the reason for non-compliance, if applicable in the Extra Data field. Example: FTA at STATUS CHECK on 11/18/2014 and any bond conditions, if applicable. F. For Bench Warrant: • Enter any notes in the Extra Data field. Example: Bond Conditions: SOR, SCRAM and NO CONTACT W/ VICTIM.

G. Enter the bond Type and Amount .

H. Click . A Confirm Issue box will prompt. I. Click to continue.

J. Once all updates are completed, click the button. K. Enter the required text in the user prompt field(s), if applicable. The Warrant will appear in ShowCase on the case header. L. A written warrant will print and auto-docket in the Dockets Tab. M. Refer to the Warrant Sign Date Smart Docket procedure for completing the issuing of the warrant/capias process. When issuing a warrant, make sure to close any open set type bond, if applicable. For example: R.O.R.

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Criminal ICP Guide

A judge can order a warrant to be recall if defendant appears in court or if defendant has a reasonable reason to not appear in court. To Recall a Warrant in court, follow these steps:

XXI. Recall a Warrant

• Cases with an open warrant will be displayed in a red font. • A warrant can be attached to a different case number.

A. Highlight the case in the Calendar. B. Double-click or press key to open case in the ICP screen. C. A prompt will appear warning that defendant has an open warrant. D. Click . E. Double-click the case number. A prompt will appear with Case number and warrant information.

F. Click the button. The Bonds & Warrants Screen window opens. G. Check the Recall box on the open warrant. A Recall Warrant prompt will appear. H. Enter the Effective Date . I. Enter a Reason from the drop-down menu. The following are the reasons to recall an open warrant: • Decease • Issue In Error • Not Sent to PBSO • Other • Recall in Open Court • Unexecuted J. Click < OK> . K. The Confirm Recall prompt will appear. Click to continue. L. Click in the Bonds and Warrants Screen . M. Verify case is Recalled in the In Court Recap screen. N. Once all updates are done, click the button.

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Criminal ICP Guide

When a defendant fails to appear in court on a Civil Traffic Infraction with mandatory court or a Criminal Case ( CT and MM ) with Civil Traffic Infractions, according to F.S. 318.15 the clerk shall notify DHSMV of such failure. This action is done by issuing a D6 in ShowCase which will be later updated in CCIS. To Issue a D6 follow these steps: A. Click the button. The Bonds & Warrants window opens. B. Click the button. The case line will appear in red. C. To undo a D6 order within the session, click the button. The case line will not longer be in red. D. Click in the Bonds and Warrants Screen E. Once all updates are done, click the button. A D6 Event button allows clerks to see any D6 events that have been created and the status of those events D6. These events will trigger a license suspension within the time ordered by the court. When a D6 Event is processed a report is sent to the State to suspend the license. To issue a D6 in Error, follow these steps: A. Open a case in ICP. B. Click the button in the Main ICP Screen or go to the Bonds & Warrants Screen and click the button. A D6 Events window will appear. C. Verify the Transaction Type and the Event Status . D. Check the box on the left of each citation number and click .

XXII. Order a D6

XXIII. D6

Events / D6 in Error

E. Verify that D6 Issue in Error is confirmed in the In Court Recap . F. Verify that the Dockets and Fees tab updated appropriately. G. After Court, navigate to tab and confirm that the Restore Date of the D6 event is set to one day prior to the Date of Suspension , the transaction type is Clear Suspension , and Status is Waiting .

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